OSSI RMS Modules & Interfaces
SunGard Public Sector’s OSSI Records Management System (OSSI RMS) provides a comprehensive system to collect, store, and provide access to all of the information gathered by law enforcement personnel during daily activities. Distinctive functions, such as a consistent and easy-to-use interface, superior data query capabilities, and a system that supports IBR or UCR reporting formats, set OSSI RMS apart from other Records Management Systems.
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Records Management System Modules
Accident – The Accident Module is designed to gather and print all of the information required on state-specific accident reports. The Accident Module provides access to SunGard Public Sector’s OSSI RMS involvement subsystem and establishes relationships between other RMS modules, such as Name and Vehicle, making this an efficient and powerful investigative tool.
Accident Wizard – SunGard Public Sector’s OSSI Accident Diagram Wizard transforms the complex, often confusing task of creating detailed Visio diagrams into a simple step-by-step process. Accident diagrams may be intricately detailed scaled drawings or basic roadway and vehicle sketches. Drawings of high accident locations may also be saved as templates to be used for future accident diagrams.
Animal Services – The OSSI RMS Animal Services application provides Animal Services Officers a way to collect information pertaining to animals captured or delivered to an animal shelter. The Animal Services application includes the following modules: Shelter Maintenance, Trap Request Maintenance, and Lost and Found Tracking.
Asset Management – Asset Management enables an agency to enter and track equipment assignment, fixed assets, and maintenance records. This module is controlled by assignable security rights from user group administration.
Arrest – The Arrest Module allows users to enter and maintain arrests by agency. The Arrest Module provides access to SunGard Public Sector’s OSSI RMS involvement subsystem and relationship establishment between other RMS Modules, such as Name and Vehicle, making this an efficient and powerful investigative tool.
Bar Coding – Allows for batch processing, transfers, dispositions, chain of custody transactions, and inventory functions via a handheld scanner.
Bicycle Registration – The Bicycle Registration Module allows for the tracking of bicycles within an agency’s jurisdiction. The module tracks owner, physical description of the bicycle, serial number, agency-issued registration number, and owner-applied number.
CA Plus – CA Plus allows crime analysts to perform predictive future-crime analysis, identify high crime areas, pin-map events, and eliminate hours of research and mapping. Designed to download, view, and analyze incidents from CAD and RMS, CA Plus features easy-to-use navigation, analysis tools, pattern librarian, and time slice function.
Calls for Service – The Calls for Service Module allows users to enter and maintain calls for service events within the agency.
Canine Tracking – This module is designed to collect information related to activities where a K-9 team has become involved. The module will allow for the collection of both training and working activities.
Case Management – The Case Management Module allows users to maintain case assignments for investigative officers. Information regarding case status, assignment, solvability, and progress are easily accessible for enhanced decision making.
Citation/Summons – The Citation/Summons Module allows users to enter and maintain Citations/Summons issued by the agency.
Civil Processing – The Civil Processing Module houses records of civil process paperwork. This includes entry and management of civil papers, officer assignments, letters to responsible parties, fee collections, processing service charges, etc.
Concealed Weapons Registration – The Concealed Weapons Registration Module allows the agency to track concealed weapon permit requests and issuance. The module enforces State and Federal regulations, such as firearms training, required for permit issuance.
Crime Analysis – The Crime Analysis Module provides the ability to pin map events, perform predictive analysis for future crimes, and identify high crime areas within defined polygons. These features provide agencies with powerful investigative information that can save personnel hours of time-consuming research and mapping.
Crime Lab – The Crime Lab Module allows investigators to submit and track online crime lab requests, and crime lab personnel to manage and execute those requests, eliminating any verbal or written requests. Tightly integrated with the OSSI Property and Evidence Module, Crime Lab allows investigators and crime lab personnel to view all data on property/evidence, including chain of custody, without exiting the Crime Lab application.
CrimeMatch – CrimeMatch allows agencies to leverage their existing data by helping identify potential suspects in cases that are not yet solved or where a suspect’s identity may not be known. CrimeMatch lets law enforcement personnel enter criteria about an incident, and the application will generate a list of possible suspects based on previously charged persons, similar patterns of crimes, and similar locations.
Crime Stoppers Management – The Crime Stoppers Management Module gives the ability to track narrative tip information, as well as associate an unlimited number of Master Name and Vehicle records to a tip. The module provides the ability to track informant payments, track the number of cases cleared by a tip including breakdown by felony/misdemeanor and track agency/unit referral for follow-up.
Document Scanning and Storage – The Document Scanning and Storage Module allows users to scan documents using a TWAIN-compliant scanner and store the image associated with the currently viewed record. The stored document can be marked confidential and blocked from view. In addition, “sticky notes” may be added. Scanned documents may later be viewed or printed from within RMS.
Felony Registration – The Felony Registration Module records the status of registered felons within an agency’s jurisdiction.
Firearms Application Permit – This module tracks the application status of firearms purchase permits, enforcing State and Federal regulations for the issuance of firearms purchase permits.
Fleet Vehicle Maintenance – This module is designed to keep track of vehicle assignment, location parked, mileage, maintenance, and inspections.
Gang Tracking – This module collects names and information associated with various gangs including members, associates, and locations and records separately gang activity and events.
Generic Permit – The Generic Permit Module provides the ability to record application and status approval for various permits such as burning, yard sale, taxicab, etc. The module tracks the payment for the permit and enforces local agency policies for the issuance of permits.
Incident/Offense – The Incident/Offense Module allows users to enter and maintain Incident reports taken by the agency and used for State IBR/UCR reporting.
Integrated Mug Shots –The NIST-compliant Mug Shot Capture and Display Module allows the user to capture mug shots and other identifying characteristics as well as view mug shots and create line-ups.
Intelligence/Narcotics – Designed to collect classified information, the Intelligence/Narcotics Module is ideal for drug or conspiracy investigations, and other criminal-enterprise-type cases which may or may not culminate in a criminal investigation and arrest.
Internal Affairs/Professional Standards – The Internal Affairs/Professional Standards Module (IA/PSD) provides a secure solution for collecting information on citizen complaints and inquiries, departmental complaints, injuries, pursuits, use of force events, and fleet vehicle accidents. The module automates internal investigation forms to enable the department to conduct analyses of issues within the agency.
Investigator’s Dashboard –The Investigator’s Dashboard is an interface designed specifically for investigators and their supervisors to provide quick access to “open investigations,” as well as the tools within OSSI RMS. Investigator’s Dashboard allows an officer to view all related records for the open case, create photo lineups, perform State/NCIC and P2P queries, and view CAD Event History from a single user interface. Supervisors have the ability to monitor case workload and progress, as well as view the “big picture” for all cases.
Link Analysis – The Link Analysis Module allows investigators and crime analysts to construct and view diagrams of RMS data. Users of this module can easily export Names, Incidents, Vehicles, etc. to graph where the Link Analysis Engine optimizes the objects and their relationships for analysis and viewing.
Mapping – Mapping allows record data from a single RMS module to be searched and the result set plotted on the map. Using the standard search methods common throughout all RMS modules, geo-verified records in the result set are plotted by location and represented by a bitmap icon, or pin, to provide a visual display of where events occur.
Master Name, Vehicle, and Location – The Master File subsystem stores a single Name, Vehicle, or Location, which is used each time the Name, Vehicle, or Location is associated with a record in the system, for example, an incident, field contact, etc. This provides the user with the most current information for each Name, Vehicle, Location, as well as a complete history for each entry.
Message Switch – The Message Switch software includes a query interface from the RMS application to the state computer system for NCIC queries as well as messages to the mobile units.
Multi-Jurisdictional RMS – This allows SunGard Public Sector’s OSSI RMS system to store and retrieve records for multiple jurisdictions using one server.
Notifications – The Notifications Module allows users to create system rules that will notify a list of recipients when certain data-related activities have occurred within RMS. Such activities might include a person viewing a record, changing a specific data element on a record, or a entering a new record into the system. Along with an optional audible alert, notification “hits” will be displayed on the recipients’ desktops at login and at user-defined intervals sessions.
Ordinance – The Ordinance Module provides for the capture and tracking of information related to the issuance of local ordinance violations.
Parking Ticket Administration – The Parking Ticket Administration Module allows users to record issued parking violations including vehicle, owner, and violation information. The module also tracks the payment status and any associated late fees based on agency-defined policies.
Pawn Batch Ticket Processing – This module provides the ability to batch process pawn shop tickets via floppy disk or CD.
Pawn Shop/Pawn Watch – The Pawn Shop/Pawn Watch Module allows for the tracking of pawned/bought property from local pawn shops. Pawn Shop/Pawn Watch allows the agency to create user-defined “watches” against existing and future pawn tickets entered into the system. These “watches” generate hit reports against pawned property and any property designated stolen in the UCR Property Module.
Police-to-Police (P2P) Data Sharing – P2P is a server-based solution that enables law enforcement agencies to share information with other participating agencies, while maintaining complete control over their own records management system and databases.
Probation and Parole – The Probation and Parole Module allows the agency to enter and maintain probation and parole information for persons within the agency’s jurisdiction.
Problem-Oriented Policing – The Problem-Oriented Policing Module is a knowledge-based application which gives an agency the ability to collect and record data related to problem-oriented policing activities, such as directed patrols and citizen service requests. This module records the name of the citizen requesting action, the location of the activity, the officer assigned to follow up on the request/assignment, and actions taken by the officer.
Property and Evidence – The Property and Evidence Module is designed to allow the entry, tracking, and movement of seized evidence and the safekeeping of found property. The Property and Evidence Module is divided into three systems: Voucher System, Item Transfer System, and the Evidence System. The Property and Evidence Module is bar code-compliant.
Quartermaster – The Quartermaster Module facilitates tracking inventory maintenance for agency definable property items issued by the agency. The module has both an inventory maintenance component and an ordering user interface allowing individual officers to request specific equipment needs. The module utilizes bar code technology to facilitate the order filling process, generates reports on items at or below reorder point, tracks historical inventory issuance per item, and tracks preferred vendor information.
Racial Profiling – The Racial Profiling Module allows officers to document required traffic stop information.
Remote Lineup – The Remote Lineup Application allows users to create a six or eight-image lineup within OSSI RMS and have the images and miscellaneous lineup information sent to a remote workstation/laptop to facilitate the lineup process while disconnected from the network. Information about the lineup is collected in conjunction with the lineup procedure.
Residential Security Watch – This module records residential establishments and other locations that require special monitoring. The results of the patrol activities are recorded for each location. The module interfaces with the OSSI CAD to notify the telecommunicator of existing active Residential Security Check records for a location.
Sex Offender – The Sex Offender Module allows for the registration of sex offenders as defined by the local court. The module provides reports as well as various classification levels and re-registration rules.
Training – The Training Module records employees’ training history within the agency including courses taken, earned certifications including re-certification tracking, and earned titles. Reports can be generated to identify the type and course of training needed based on certification requirements, type of equipment issued to employees, and telephone/address lists for emergency contacts.
Records Management System Interfaces
Courtware – This application facilitates the one-way transfer of citation data from OSSI RMS to the CourtWare Municipal Court system. Citation records that have not been transferred to CourtWare will be placed into a predefined data structure which may be queried by CourtWare for insertion into their municipal court application.
Dynamic Imaging Systems – This interface transfers mug shot images, via FTP protocol, captured within OSSI RMS/JMS. Application periodically determines the existence of new images to be submitted to Dynamic Imaging and formats data and images to comply with specifications published by Dynamic Imaging Systems. Dynamic Imaging Systems serves as a gateway to route images to applicable regional or statewide repositories.
INCODE Court – This interface moves name demographic data and citation charge data from RMS to INCODE court software.
Michigan JIS – A one-way transfer of Citation data from the OSSI RMS, in flat ASCII file format, to a specified directory within the OSSI application directory structure. The resulting ASCII file will be accessible by the respective court and processed accordingly by the courts.
PCSS JEMS – A one-way interface with the JEMS Municipal Court software application from Professional Computer Software Services, Inc. (PCSS) to transfer new citations entered into the OSSI RMS to the JEMS application in a format accepted by PCSS. Information included in the data transfer will include data specific to the citation and defendant name information as accepted by PCSS.
Michigan – PACC-PAMM - Interface to the State of Michigan Pacc-Pamm court application to facilitate electronic submission of warrant requests made to the prosecution attorney. This interface utilizes an intermediate status database to facilitate the initial request and on-going status updates provided by Pacc-Pamm.
Motorola PRINTTRAK CAD – Interface imports calls for service records from the Motorola PrintTrak CAD system via the Motorola UDT (Universal Data Transfer) methodology. Motorola will transfer CAD Calls for Service data to an intermediate table in the SunGard database.
Motorola PRINTTRAK CAD to OSSI MFR – Interface creates skeleton incident records within the SunGard Public Sector OSSI MFR application using data from the Motorola PrintTrak CAD system. Motorola will post dispatch data to a shared database table via Motorola's UDT (Universal Data Transfer) methodology.
Nester Red Light Camera System – This interface imports Master Vehicle and Master Name information from the Nester Red Light Camera system. Data imported from the Nester Red Light system will be stored in OSSI RMS vehicle module.
SunGard CAD – This interface will provide for a one-way transfer of basic incident data from HTE CAD 400 to the OSSI Records Management System. This interface will provide a basic "skeleton" record within the incident module of OSSI RMS.
SunGard HTE Courts – This interface moves name demographic data and citation charge data from RMS to HTE court software.
Virginia Supreme Court Citation Data Transfer – A two-way interface to pass summons information to the Virginia Supreme Court in an approved format and to automate the update of disposition code and disposition date in RMS as it is returned from the VSC.